Inbound Shipments

The How To and FAQ's about Blastramp's Inbound Shipments feature.
How To ...
View Status of All Shipments
For quick view status of an order, go View/EditShipment Receipt.
Then click Status.
Download an Inbound Receiving Receipt
Once the inbound shipment physically arrives, a printed receipt is needed for warehouse receiving that provides a field to record quantity and location. The receipt is meant to be printed.

To download an inbound receipt:
Locate the Shipment ID from the dropdown and select GO.
A pop up window will provide a printable version of the Receiving receipt.
Right click in the browser, and select Print Page on the menu.

The system keeps a record whether it has been downloaded already or not. If it's the second time or more, the receipt will let you know. 
Create a Receipt from a Purchase Order
INSTRUCTIONAL VIDEO COMING SOON!
To create a receipt from a Purchase Order (PO):
1. Go to Production tab.
2. Edit Purchase Order dropdown menu, select the desired purchase order and click View.
3. Finalize and confirm the purchase order matching with manufacturer's confirmation.
4. Enter a reason for editing if required (this is an optional requirement based on setting).
5. Click Save.
6. Scroll to the last section of the PO, you will find the heading PO Breakdown.
Group 1 you will find PO Status "Allocated to Shipments" or "Left to Ship". Single click the status to update PO Status.
Group 2 you will find shipments created related to this PO.
7. Click on (create new shipment) to create shipment located next to Existing Shipments.
8. A new window will pop up. Fill in shipment details and expected quantity in the shipment.
9. Clicking Fill with left to Ship will automatically copy the quantity indicated in brackets "left to ship".
10. In the case where the PO is divided into several shipments, you will want to create multiple shipments. For easier and quicker receiving by the warehouse, therefore, the units for the shipment being created will have to be manually filled in from the packing slip. The quantity in "left to ship" is calculated from what's remaining to be shipped.
11. Once the contents are filled in, you are ready to create a receipt. Scroll to the top of the page and Save.
12. You will find the receipt under the Receiving Tab.
Create an Inbound Shipment Receipt Manually
Creating a receipt for an inbound shipment can be done both manually, under the Receiving Tab, as well as by creating a shipment off of your production orders.
INSTRUCTIONAL VIDEO COMING SOON!
Navigation: Receiving tab > Create 

Depending on your setting, the dropdown on the shipment creation page will be different. Options include: load all SKUs (not recommended), load by Linelist, load by SKU/Description Entry. We will go over the last two options. 

LOAD BY LINELIST
1. Select the desired Season/Linelist from the dropdown menu.
2. Click Load.
3. Enter quantity in the appropriate text box.
4. Scroll to the bottom to enter shipment receipt detail.
5. Click Create Shipment to complete the shipment receipt.

LOAD BY SKU/DESCRIPTION ENTRY
1. Type in 3 characters that the SKU or Description contains. The system will load all SKUs that contain these 3 characters in any part of the SKU. ie. "BLU", I am searching for any SKU containing color code "BLU"
2. Once quantities are entered and categories are selected, click Post Product to Order. The product will be added to shipment contents in the box below.
3. Repeat step 1 - 2 if needed.
4. Scroll to the bottom to enter shipment receipt detail.
5. Click Create Shipment to complete the shipment receipt.
Manage Shipment Receipts
After the receipt has been created either manually or off the PO, the receipt is held until the product has arrived at the facility. It can be found and edited under the Receiving Tab > Edit an Inbound Shipment.

Once the warehouse is ready to receive, you can release it to the warehouse. Once released the receipt can be printed to receive the units against, and finalize the shipment to be added to inventory.

EDIT AN INBOUND SHIPMENT
Edit an Inbound Shipment allows you to make changes in Shipment Contents and Shipment Details to the inbound shipment before it has been released to the DC.
INSTRUCTIONAL VIDEO COMING SOON!
Locate the Shipment ID in the drop down and select Go.
Shipment quantities will be displayed with open quantity fields to be edited. As well the Shipment detail Fields will be open for edits including Carrier, Weigh bill, Origin, Currency, PO, number of pieces, Tax Rate and container number.
Once Edits are made, click on the Update Shipment button to save.

RELEASE AN INBOUND SHIPMENT TO THE DC 
Once a shipment is released to the DC it can be printed and used by the warehouse to receive product against, it also becomes un-editable.
INSTRUCTIONAL VIDEO COMING SOON!
Under Release Shipment to DC, you will see created Shipments, listing Shipment ID, PO, Weight Bill and Date Created.
Click on [Shipment ID] to view the shipment
On the right of the page, check off the shipment to release.
Click Release at the bottom of the list.

REVERSE AN INBOUND SHIPMENT
In order to modify or delete a released shipment, it needs to be reversed to be 'unreleased'. 
INSTRUCTIONAL VIDEO COMING SOON!
FINALIZING AN INBOUND SHIPMENT 
Finalizing an inbound shipment means to complete the shipment and add the product into inventory.

1. In the Receiving Tab > stay on MAIN
2. Select the shipment to complete in the Finalize an Inbound Shipment dropdown.
3. Click Go.
4. With the filled out printed shipment receipt on-hand, enter the location and quantity in the correct text box.
5. Enter the initial or name of the person that received the shipment in the warehouse in the Rec Received By box.
6. Enter your or the person completing the shipment's initial or name in the Finalized By box.
7. Click Finalize.
Finalize an Inbound Shipment
FINALIZING AN INBOUND SHIPMENT 
Finalizing an inbound shipment means to complete the shipment and add the product into inventory.

1. In the Receiving Tab > stay on MAIN
2. Select the shipment to complete in the Finalize an Inbound Shipment dropdown.
3. Click Go.
4. With the filled out printed shipment receipt on-hand, enter the location and quantity in the correct text box.
5. Enter the initial or name of the person that received the shipment in the warehouse in the Rec Received By box.
6. Enter your or the person completing the shipment's initial or name in the Finalized By box.
7. Click Finalize
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